IECEE-CTL 2009 Meeting Beijing

CTL Meeting Beijing 2009-05-13/14/15 A(H1N1) Influenza Situation As an international gathering involving over 100 delegates flying in from more than 30 countries, the CTL meeting presents some risk of cross infection. The incubation period of the A(H1N1) virus is 7 days, so it is possible that delegates can go back home carrying the virus without knowing it. In spite of all the preventive measures taken, there are no guarantees. The Chinese government has temporarily stopped direct flight to Mexico and announced related quarantine measures. Our Mexican delegates from ANCE have informed they will not be attending the meeting. It is also possible that some further preventative measures may be taken at the meeting venue at the request of the relevant local authority. Your understanding and cooperation is requested. After long period of preparing for the CTL meeting, we will proceed with the meeting as planned. However, we must be aware of the potential risk related to the flu epidemic. All CTL delegates are hereby notified that CQC cannot be held liable in the event of an infection during their stay in China.

Meeting Location
JIANGUO GARDEN HOTEL No. 17 Jianguomennei Dajie, Beijing, China Tel: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Web: For information purposes ONLY go to: JianguoGarden Hotel






Meeting Registration Form
Delegates are requested to return the enclosed meeting registration form, duly completed for themselves and any accompanying person, by 28 March 2009 to: Ms. Rong RONG China Quality Certification Center (CQC) Telephone: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Email: rongrong@cqc.com.cn

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Accomodation
Delegates are requested to return the enclosed hotel accommodation form, duly completed for themselves and any accompanying person, by 28 March 2009 IECEE CTL Meeting Ms. Rong RONG China Quality Certification Center (CQC) Telephone: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Email: rongrong@cqc.com.cn Delegates are advised to use the official registration form to book their accommodation. The organizers will make room reservations and send confirmation to the delegates. Delegates are requested to present this confirmation upon their arrival at the hotel. Whilst every effort will be made to hold accommodation at the hotel, delegates are requested to make reservations before 28 of March 2009. Delegates are requested to contact the organizers if they should require any changes to accommodation arrangements. Accommodation cannot be guaranteed for delegates who register after 28 March 2009 Delegates are responsible for all financial obligations arising from reservations made on their behalf, including charges for cancellation or non-arrival. A credit card number is required to secure your booking. *TAKE NOTE: WE WILL NOT BE ABLE TO KEEP ACCOMMODATION AFTER THE CLOSING DATE OF 28 MARCH 2009.* JIANGUO GARDEN HOTEL No. 17 Jianguomennei Dajie, Beijing, China Tel: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Superior Room RMB800 Deluxe Room RMB950 *Note: The rooms have king-size bed or twin beds. The price includes tax and breakfast for one person. Breakfast is available for RMB100 for each additional person.* For more information on the hotel please visit the following website: http://www.jianguogardenhotel.com/en/pic.html *Note: This website is for informational purposes only. Please refer to our posted information for hotel rates and trip information.*

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Registration Desk and Information desk
Registration will take place at the Jianguo Garden Hotel, Beijing China, Conference Room Section A at the following times: 8am-4pm, May 13-15

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Correspondences
For the duration of the meeting, mail should be addressed to: Ms. Rong RONG China Quality Certification Center (CQC) Telephone: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Email: rongrong@cqc.com.cn Telephone calls transfer and messages will be arranged by hotel operator For any further inquiries (prior to the meeting), please contact: Ms. Rong RONG China Quality Certification Center (CQC) Telephone: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Email: rongrong@cqc.com.cn For any queries relating to hotel accommodation, please contact: Ms. Rong RONG China Quality Certification Center (CQC) Telephone: + 86 10 6528 6666 Fax: + 86 10 6522 5261 Email: rongrong@cqc.com.cn

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Social Events
Wednesday, 13th May Cocktail party will take place from 19:00 to 20:00 Thursday, 14th May Gala dinner will take place the first day of Plenary meeting and will be served in Jianguo Garden Hotel at 19:00

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Arrival
International and domestic flights arrive at: Beijing Capital International Airport. PASSPORT, VISA All foreign visitors entering China must have a valid passport and may require a valid visa. Visas must be obtained before departure and applications should be made to a Chinese Consulate or Diplomatic Mission in the country of residence. Delegates are advised to check with their local travel agency about the time necessary for obtaining such a visa. The immigration officers require a minimum of two blank pages in passports of anyone entering China. (Details see on web): http://www.china-embassy.org/eng/hzqz/ DEPARTURE Outward-bound reservations should be confirmed with the relevant airline at least 72 hours before departure.

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How to reach the Meeting Venue
Airport transfer by airport shuttle bus at approx. RMB16 Taxi service from the airport to the hotel at approximately RMB100-120 per trip depending on traffic.

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Information about Beijing
Currency The official Chinese currency is RMB, the equivalent to $0.15 USA dollars approximately. Banks and Financial Services Most banks open from Monday to Friday 9:00 h to 17:00 h, and some open on the weekends. You can find ATMs that accept all international cards almost everywhere. Credits Cards Visa, Master Card, American Express and some other credit cards are accepted in most hotels, department stores and big restaurants. Some smaller shops and restaurants may prefer cash payment. Insurance The hosting organization cannot accept responsibility for any accidents, losses and/or damages that may occur. Delegates are advised to obtain travel, medical, personal accident and luggage insurance in their home country if so wished. Dinning facilities A wide variety of restaurants, cafes and fast food outlets are available close to the meeting Venue. Normally tip is not necessary. General Information TAXI cars are available 24 h a day. Electricity supply Voltage: 220 V at 50 Hz in China. Flat pin plugs and sockets are used, and most visitors using laptops will require adaptors. Some adaptors will be available at the conference center, but as we may not have enough, please bring your own. Adaptors may also be purchased at the airport on arrival. Internet Access Internet access is available in rooms in the Jianguo Garden Hotel. Smoking Beijing has a non-smoking policy in all indoor public areas. Please inquire whether it is permitted before you smoke. Please also indicate in your accommodation form if you would like a smoking room. Safety-deposit boxes In-room safe is available. Information about Beijing is available on the following websites: http://simple.wikipedia.org/wiki/Beijing http://www.ebeijing.gov.cn/

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Tour Programs
There are dozens of travel agencies in Beijing. Please make your choice according to your schedule.

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Weather
The average temperature of Beijing in May is 20°C. In history the lowest extreme for May is 2.6°C and highest extreme is 36.8°C. Please refer to weather forecast websites for exact weather condition at the time of the meeting.

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Meeting Documents
Information relevant to the IECEE CTL meeting documents can be found on the IECEE website at: http://www.iecee.org/ctl/Restricted/ctl2009_agenda.html by clicking on the relevant area on the home page.

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Workshop, Wednesday, May 13, 2009
To be announced.

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